Mailroom Operations Associate
General Electric Company
Cairo, Egypt
منذ 10 يوم

About Us :

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive.

Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.

Role Summary :

Global Operations Supply Chain is creating regional roles to manage key Buy-2-Pay processes & operations. These roles are to support our organization as we re-

align around Global AP processes to drive operational productivity & support of future growth

This role will be responsible for B2P Document Management System and be ground first point of contact for all issues related to suppliers in country

Essential Responsibilities :

  • DOCUMENT MANAGEMENT
  • Receiving hard copies and scanning all vendor related documents (Invoices, Credit Notes, Statement of Accounts etc)

    Reviewing and Signing delivery of hard copies

    Basic knowledge to ensure that the documents received meet local regulation and are compliant

    Archival and retrieval of vendor related documents to support local regulation

    Archival of invoices with authorized vendors and retrieval of the same to support audits

    Responsible for timely Invoice submission from the vendors and tracking of the same

    Support local payments by providing back up documentations to Treasury Team for processing the payment

    SOURCING SUPPORT

    In country first point of contacts with vendors when facing problems

    Supporting and working together with Commodity leaders and business sourcing to support local sourcing work including Spot buy for urgent requirements

    Managing GME related supplier issues and other critical vendors like utility Providers

    Work with in country Business Sourcing Resource on project related suppliers ( especially Remote Sites)

    FLEET SUPPORT

    Support In country Fleet Management in collaboration with Regional Fleet Coordinators. This include :

    Collaborate with service providers in country to ensure timely delivery of car and associated benefits and deliverables.

    Keeping physical documents of vehicles in-country, where required. Ensure all vehicle documentation (road taxes, permits etc.

    are complete and error-free in line with statutory requirements

    Accident administration - Liaison with workshop, authorities and Administrative Service Provider (supplier) in case of vehicle accidents

    Maintenance and repairs liaison with workshop for repairs.

    Journey management administration where there are pool cars

    Qualifications / Requirements :

    High School Diploma Holder

  • Fluent in English;
  • Good communicator, building relationships with both internal customers and suppliers

    Desired Characteristics :

  • Basic understanding of the in country local requirements around document management
  • Organization and planning skills
  • A good team player
  • Locations : Egypt; Cairo

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