Job Summary :
Administration & Training Manager will be in charge, but not limited; to organize and control training and administration services for the company,managing & Supervising All Administration, Logistic Activities.
The Administration & Training Manager is reporting to the Refinery Manager.
PROJECT DESCRIPTION :
An Oil Refinery Located in Mostorod Area , Cairo , EGYPT, with capacity 140,000 BPD, Operates different units as NHT, CCR, DHT, HCU, HPU, VDU, DCU, DEU, Sour Water Stripping Unit , Amine Treatment and Regeneration Unit, Utilities, Sulfur Recovery Unit , and TGU.
Ensure the working environment is maintained in a safe state
Be aware of and follow company procedures regarding fire drills, health and safety inspections
Ensure any visitors are properly supervised and follow safety procedures while on company property
Ensure the reporting of accidents and infectious diseases as required by company procedures
Follow recommended practice in regard to visual display equipment and keyboard use, to avoid potential problems
Organize and Control the Work of the Administration Sections
Arrange and administer the provision of services for building facilities maintenance, landscaping, office machines repair and catering services
Control and administer the replacement or repair of all office furniture.
Control the provision of a mail collection and delivery service within the company
Arrange and co-ordinate all employee travel and transportation requirements
Arrange, monitor and maintain all necessary admin related insurance policies
Initiate the update of administration procedures when necessary
Arrange and co-ordinate issue of Work Permits, Residence permits and Egyptian Driving Licenses
Liaise with company general managers to determine practical requirements for job succession plans
Refine the preliminary plan and issue for agreement by departmental general managers
Review and revise plans periodically in the light of changes in business plans
Discuss training needs with department general managers
Review and revise the training program periodically and in the light of changes in business plans
Select and manage the work of in-house and external instructors
Control the work of the training department’s employees
Approve training objectives and work standards for instructors
Select instructors from in-house staff as required
Select external instructors and training providers as required
Control the petty cash expenditure.
Monitor expenditure on a monthly basis and take prompt action to deal with variances
Monitor, Review and Develop the Performance of Administration Services
periodically audit procedures to ensure compliance
Seek feedback from company managers on performance of the administration team
Formulate plans to correct variances and improve performance
Gain understanding and agreement for improvements to training and then implement
Monitor and review the performance of service contractors and support the contracts officer in controlling the contracts
Initiate the negotiation of new contracts to deal with anticipated requirements for the future
Consult with other department managers on administration matters
Identify key administration issues on the company and initiate appropriate consultation
Respond promptly to queries from department managers and seek appropriate specialist advice if necessary
Motivate, train and develop the company’s personnel
Assess performance of employees in key areas to identify training and development needs
Implement company procedures in respect of training and development.
Periodically monitor the preparation and implementation of the company’s training plan.
Prepare in conjunction with the financial affairs department the budget needs for the training plan.
Contribute to Planning the Provision of Administrative Services for the Company
Prepare, in conjunction with the HR and Administration General Manager, annual plans for deployment of administration resources
Prepare, in conjunction with the HR and Administration General Manager, plans for new recruits’ transportation.
Required Qualifications :
YEARS OF EXPERIENCE REQUIRED : Position requires 16 Years of experience in Administration & Training field in an oil / gas or hydrocarbon industry.
TYPE OF EDUCATION : must have at least a Bachelor's degree or Master Degree.