Position Summary :
The Exchange Coordinator is responsible for coordinating the smooth implementation of the department programs and day-to-
day activities. Monitors and follows-up maintenance and update of all department files. Establishes and increases relationships with partners and other AMIDEAST departments and branches.
Participates in searching and securing new opportunities.
Actively network and maintain relations with relative HQ staff, other Amideast Cairo and Alexandria department staff and different partners (Donors, educational institutions, NGOs etc).
Monitor timely response of all email inquiries.
Coordinate accurate and timely delivery of all documents related to certification from and to CS.
Follow-up smooth flow of all internal and external documents in and out of the department.
Oversee all fee-for service activities (for example, certifications, summer camps, and internships) including proposing fees, budgeting costs, accurate management of all program details, and customer satisfaction
Contribute to the development of new exchange program concept papers and proposals that serve AMIDEAST’s mission, vision, and values for Egypt
Ensure that all department processes are efficient and effective
Identify and implement approaches to build on AMIDEAST’s current programs to develop institutional capacity and initiate new programs
Contribute to the Development and monitoring of budgets for all exchange programs.
Maintain collaborative relations and connections with other AMIDEAST departments (Education and Training, Testing, Customer Service)
Actively participate in strategic planning, goal setting and annual budget preparation
Prepare and submit accurate and timely technical, statistical, and financial reports to partners, donors, and to AMIDEAST HQ
Ensure accurate management and monitoring of grant agreements
Coordinate with AMIDEAST HQ, AMIDEAST Alexandria, and other AMIDEAST Field Offices as needed
Conduct outreach activities including public speaking, media interviews and other opportunities to promote awareness of AMIDEAST programs
Actively network with local and international organizations and institutions involved in exchange programs and keep abreast of changes and developments in Egyptian public and private education at the highest levels to identify opportunities for AMIDEAST.
Foster collaborative working relationships with the Ministry of Education and the Ministry of Higher Education and with public-
and private-sector educational institutions
Follow-up and monitor communication with all partners.
Ensures the effective implementation of all grant programs.
Promote awareness of Amideast programs through participating in different functions.
Delegate tasks and monitor specialist, assistant, interns and volunteers.
Plan, develop, monitor and adjust (if required) program activities according to goals and specific objectives.
Facilitate and monitor implementation of department programs and activities according to set objectives.
Participate in setting and reviewing department strategies, goals and objectives.
Qualifications and Skills : Required :
B.A. and five years of related project management experience
Native speaker level fluency in spoken and written English
Fluent in Arabic
Excellent oral and written communication and interpersonal skills
Demonstrative creativity and initiative
Ability to organize and maintain large amount of detailed information
Ability to multi-task and prioritize responsibilities
Ability to work independently and accept responsibility
Excellent computer literacy in MS Office
Undergraduate or graduate degree from a U.S. or Canadian university
Graduate degree in Education, business, or other relevant field
Experience administering Egyptian and / or U.S. education and exchange activities
Excellent written Arabic
Project Management Professional Certification (PMP)